Submission Instructions
International System Dynamics Conference Online Submission System
Submission deadline is March 19, 2012. See you in St. Gallen, Switzerland!
Welcome to the International System Dynamics Conference Online Submission System. Please read the following carefully before making your submission.
INTRODUCTION
Our conference is scheduled for July 22 – 26, 2012. The deadline for paper submissions, workshops and session proposals is March 19th. Submissions for review may be updated, edited and re-uploaded until April 9th. Please note: although not guaranteed, reviewers and the program committee will have the opportunity to access updated papers; your ability to update until the end of the review process will not make the reviewer wait and does not delay the review process. Notification of acceptance will be sent on May 9th. A draft program overview by thread will be published on the web soon after notification is sent. The tentative program with presentation times will be posted on the web on June 8th. The final paper version will be updateable and editable until August 16th, which is the deadline for final paper versions for the Web Proceedings. There will be no CD-ROM Proceedings.
THE SCOPE OF THE SUBMISSION SYSTEM
Please use the online submission system for all works to be presented in lecture (parallel/plenary) or poster format and for workshop proposals. Additionally, please send convened and other special session proposal submissions directly to the thread chairs, with a copy to conference@systemdynamics.org. To report submission problems, please send an email to conference@systemdynamics.org. If for some reason the online submission system does not fit your submission need, please e-mail your proposal to the Program Chair, at programchair@systemdynamics.org.
THE SUBMISSION PROCEDURE
The submission procedure is straightforward. There are three steps:
1) Log in using your email address and password. Review existing or provide new contact information as requested. Retain your log-in information for future use.
2) Provide paper information about the work you are submitting. On the User Menu page find the “New Submission” button, first choose the submission type: Conference Paper, Workshop Submission, PhD Colloquium Paper, or Other, followed by clicking on the “New Submission” button. Provide the title, abstract, designated presenter, and list of author(s) and more; then “submit.”
3) Upload one or more of your files (a .pdf file for review and a supporting materials file, both without author information). This page will show your submission ID and has a form to browse for the files you will upload. Then later, the final version paper for the proceedings can be uploaded using this same form.
It is strongly advised that you prepare your files for upload BEFORE YOU BEGIN FILLING OUT THE ONLINE FORM.
INFORMATION FOR THE ONLINE FORMS
You will be asked to provide
- your email address and password
- your contact information
- name of a designated presenter
- name of the contact author
- information on Student Award eligibility, if appropriate
- your choice of up to two topic threads from a list that would best fit your work:
- the presentation format you think would best fit your work:
PREPARING THE FILES FOR UPLOAD
For the review process, please upload one or two files for each submission.
Important: The size limit for EACH of the files you will upload is 2 (two) megabytes. The server will reject files that are bigger than 2 MB and you will not be able to upload those files. Please make sure that the size of each file is less than 2 MB.
For the final paper version to be included in the Web Proceedings, we are asking you to upload files that include all author information (.pdf and the supporting materials). Adherence to the file size of 2 megabytes each is still required. Please refer to the Formatting Guidelines for Authors for the final paper version. The Web Proceedings will be available on the Society website AFTER the conference. This allows authors time to incorporate review and conference suggestions into the final paper.
Although the deadline for the final version paper to be included on the web is August 16, 2012, we request an early draft be supplied by June 8, 2012 to be posted on the website for review in advance of the conference by participants and other interested parties.
FILLING OUT THE ONLINE FORM AND UPLOADING THE FILES
Click the link below (Login Page) to proceed to the online forms. There are delays, and the upload process may take several minutes. Please do not press the “submit” or “upload” buttons more than once. Use the browse buttons to navigate.
Use this same page by June 10th to submit your early draft and by August 18th to submit the final version paper to be included in the Web Proceedings.
Each time you return to the submission system and log in with your email address and password, all your submissions will be listed and accessible for editing until August 16, 2012. Uploading a revised version overwrites and replaces the existing file.
You will receive a short automated email message confirming your paper has been uploaded. If you subsequently update your paper, a confirming message will be sent then as well. If you use the arrow keys to navigate back and forth within the submission system, you may receive an erroneous duplicate message regarding updating a file. Please ignore.
What if the server rejects my submission?:
STUDENT AWARD NOMINATION PROCEDURE
You must check the box indicated for your paper to be self-nominated, and comply with all eligibility requirements. An automated confirming email message will be sent.
WHAT IS NEXT?
If your work is accepted (May 9th) for presentation, you will be asked to provide by May 16, 2012, final and detailed author information, and an abstract that will be printed in the proceedings book. By June 8, 2012 please provide the most up-to-date version of your work (containing author information) to be posted on the web in advance of the conference. The details about that procedure will be e-mailed to the contact authors in the future. By August 16, 2012 the final version paper for the Web Proceedings will be required. The file for review will not be included in the web proceedings. The latest uploaded version of the paper with author information will be included in the Web Proceedings.
EARLY DECISION FOR VISA OR FUNDING PURPOSES
IN CASE OF QUESTIONS AND PROBLEMS Please contact us at conference@systemdynamics.org.
Thank you for your submission to ISDC 2012. See you in St. Gallen, Switzerland!